March 2012 Minutes
BLUE SKIES VILLAGE HOMEOWNERS ASSOCIATION
BOARD OF DIRECTORS REGULAR MEETING
March 3, 2012 – 10:00 a.m.
Present: Jim Horvath-President, Ron Goode- Vice President, Marlene Bond-Secretary, Sue Myers-Treasurer, and Don Gabrysh
Meeting was called to order at 10:-00 a.m.
PRESIDENT’S REPORT: Our snow birds will be leaving in the next two months. When you leave, you need to notify Karen Leinen so that she has emergency information. You also need to have someone designated to take care of your yard during the summer months.
Everyone should have the condensed version of our Rules and Regulations. Please contact Karen if you do not have one.
TRESURER’S REPORT:Reported that we are now debt free. We are now paid in full with the City of Rancho Mirage.
- We had one purchase and one sale of property. We sold #71 for $40,000. Escrow and fees were $1,667, the coach was $3,100, and the loan from the City of Rancho Mirage was $18,000. That gave us about $17,223 profit. $25,000 was deposited into the reserve account after the sale.
- The well site was purchased for $1,000. Escrow fees were $1,167, for a total purchase price of $2,167.
- As of 1/31/12 there was $15,087 in the operating fund, $600 in petty cash, and we owed $10,005 to the reserve fund.
- The reserve fund as two accounts: $70,528 and $68,995. With the $10,005 due from the operating fund, our balance is $149,538. We deposit $5,000 per month into the reserve account.
- The Board of Directors is investigating every possible way to save money on our expenses.
COMMITTEE REPORTS:
Ron Goode will be overseeing our maintenance needs. Write a letter, or contact Ron personally, if you see anything that needs to be done.
Don Gabrysh will be overseeing the landscaping around the park. He has met with Roland, of Sunnyside Landscaping, who has worked up a design for the property next to Tanner Hall. We will need to meet with the water district to see what we have to do to qualify for the grants they have set aside for converting to desert landscaping, we do not qualify at this time because we need a separate water meter for this piece of property . We have Smart Meters on the this property and also on the front lawns.
OLD BUSINESS:
- Unit #11. We’ve had an offer, but we do not feel we can accept it at this time. We are going to be looking for volunteers to help clean and paint. Please meet on Thursday at Unit #11 to work on this project. If we can get into a reasonable state, we will advertise and hope to make a reasonable profit on this.
-Stage Lighting – Grant Dixon has applied for funds to reimburse him for the monies he spend on the lighting for the stage in Tanner Hall. At this time we feel that we are not in a position to spend this money on the lights. We need to fix the floors in Tanner Hall before we spend money on other things.
-Tree in the well-site. We will be removing the tree. Ron Goode will take care of this and develop the site.
NEW BUSINESS:
- Weed Problems. When the wind blows – all the weed seeds blow on to all the properties and no one is here in the summer to address this. Again, you need to designate someone look over your property. Karen Leinen has sent out 23 notices to property owners stating that they need to remedy overgrown bushes and weeds on their property.
- There is concern that the corner lot (between 158 and 160) is too low and kids climb over the wall. We have had some thefts in Blue Skies Village this year and feel that when a lot of the snow birds leave there will be a lot more problems. We’ll look into getting some surveillance cameras installed.
- Ron Goode will look into getting a new water cooler for the pool area.
- Marilyn Purdy of the Palm Springs Follies gave an overview and the history of the follies and invited everyone to see it.
Meeting adjourned at 10:55 a.m.
Marlene Bond, Secretary ____________________________
Annual Meeting 2012
Preliminary Draft
BLUE SKIES VILLAGE HOMEOWNERS ASSOCIATION
Minutes of the Annual Meeting of Members
Saturday, January 28, 2012
The Election meeting was called to order by President Jim Horvath at 8:40 for the purpose of counting election ballots and informing the homeowners of the state of the park. Ballots were verified and counted by Inspector of Elections, Mary Walker, with helpers:with helpers Geraldine Scully, and a representative of Management Solutions.2222
Directors present were Jim Horvath, Bruno Tarabula, Marlene Bond, Steve Colby, Noel Grennan and Bourke Owens. Ron Goode was absent.
Result of election was: Don Gabrysh 71 votes, Sue Myers 69 votes, Steve Colby 51 votes, Noel Grennan 47 votes, Lon Nelson 20 votes. Minutes of the previous annual meeting on January 29, 2011 and Approval of Excess Income Resolution were approved by the homeowners in their ballot package.
The organizational meeting election of officers and six out of seven officers were present. Nominated and seconded for President was Jim Horvath. Marlene Bond was nominated and seconded for secretary, Sue Myers was nominated and seconded for Treasurer. Ron Goode was nominated and seconded for vice president . Don Gabrysh, Bourke Owens, and Steve Colby will be directors at large.
The annual meeting was called to order by President Jim Horvath at 10:00 a.m
PRESIDENT’S REPORT:
Because we do not have a management firm, the board is spending a great deal of time on enforcing our Rules and Regulations, i.e, paying dues on time. We had to write off delinquent dues in the amount of !5,000, which was one of the reasons for having to raise our dues this year. Legal costs skyrocketed to $13,000 (we have since moved our business to another legal firm) and utilities have risen. We will be considering a management firm in the future.
TREASURER’S REPORT:
Bruno Tarabula reported that we have not received the final Financial Statement for the year ending December 2011. There will only be minor changes to this report. Our expenses were $9,841 over income. This is due to our legal, and utilities being over budget. Our Operating Fund as of December 31, 2011 was $17,947 compared to 2010 which was $755. Our Reserve Account is $149,229 (of which $14,067 is due from our Operating Fund - our actual cash on hand is $135,162) compared to 2010 which was $106,449. As of January 19, 2012, the updated report for past due Homeowner Association fees amounts to $6,728 (five units). Bruno Tarabula moved, and Marlene Bond seconded, to accept the Treasurer’s Report.
DISCUSSION:
RENTALS: Karen Leinen reported on the new vacation rental agreement regulations with the City of Rancho Mirage. If you rent for less than 27 days a report must be filled out for the City. Our rules and regulations are still in effect: no less than three months and no more than six months.
We have received an offer on #11 - less than the amount we were asking. Will be making a decision at the Executive Board meeting on Monday, January 30.
Previously escrow firms were responsible for giving new purchasers of property a copy of our Rules and Regulations. Do new owners know what the R&R s are? Members of the Board should interview new members. We should develop a welcome packet for new homeowners that would include this and other information.
A renter of one of properties is not acting in a responsible manner. The board is aware of this and have an agreement with the owner of the property that the renter is to vacate by 2/1/12
Maintenance – Light at the back gate has been out for a few months. What’s happening with #8? Floor in Tanner Hall is anything happening with that? Maintenance seems to be going down , not getting better.
Please slow down before you get to the back gate.
Sue Myer thanked the Architecture Committee for their hard work this year. As a reminder, any structural changes you make to your property should go before the committee.
Meeting was adjourned at ll:00 a.m.
ELECTION RESULTS:
President Jim Horvath (1 year remaining)
Vice President Ron Goode (1 year remaining)
Secretary Marlene Bond (1 year remaining)
Treasurer Sue Myer (newly elected)
Member-at-Large Bourke Owens (1 year remaining)
Member-at-Large Steve Colby (newly elected)
Member-at-Large Don Gabrysh (newly elected)
________________________________________
Marlene Bond, Secretary
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